Office Assistant

The Office Assistant position will report to the Office Manager to assist in delivery of the day-to-day operations for a team of 40+ custom software designers and developers. This is an entry-level, part-time position.

Major areas of responsibility:

  • HR: Monitor timesheets and employee expense reports
  • Recruiting: Organize recruiting efforts for the management team
  • Administrative/Clerical: Stock kitchen, place office orders, check mail, manage daily office tasks and staff requests
  • Accounting: Enter payments/bills and purchases/expenses, assist with collections efforts
  • Receptionist: Greet and welcome guests, answer phone
  • Act as assistant to Office Manager

Specific responsibilities of the job include but are not limited to:

  • Organize monthly invoices and expenses
  • Organize files/documents on Google Drive
  • Assist with internal communication with the staff
  • Work with the management team to publish job postings and other recruiting needs
  • Order company office equipment, supplies and manage shipments
  • Track Seamgen’s office equipment inventory, log all devices and facilitate orders for the staff
  • Clean office kitchen area and stock fridge with our complimentary drinks and snacks
  • Answer phones and relay messages to team members
  • Assist in event planning for office team building activities and other company events
  • Schedule company lunches and other catering needs
  • Schedule travel arrangements for employees

Knowledge, skills and abilities:

  • Expert Microsoft Office skills desired
  • Must have superior writing skills and be extremely detail oriented
  • Strong interpersonal skills and the ability to work in a team setting
  • Experience in the software industry a plus

Application

Our projects are big and our team is tight. While we may not always be actively hiring for each position listed, we’d love to hear from you. Relevant experience is typically required, so please provide a cover letter addressing aspects of the position. Hold the phone calls, please!

To apply for this position, please submit your resume to jobs@seamgen.com

Must be available to work onsite in our downtown San Diego office. No relocation packages available.